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Assistant Administration II, Development Biological Sciences

Posted: December 2, 2023 Expired: February 16, 2024
America
FULL TIME
High School 3 Year

Purpose:

As an executive administrative assistant, Responsible for all administrative functions of the department (answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, managing billing, compiling meeting materials and other similar matters).

Responsibilities:

  • Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
  • Follows company purchasing and other established procedures.
  • Processed various requests (Corporate sponsorships/memberships) on behalf of department.
  • Initiates and ensures completion of financial transactions in AbbVie purchasing systems; interact with support staff to resolve payment processing issues.
  • Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office/Teams Suite and other business-specific software, including Corporate Travel website and other programs.
  • Coordinates new employee office setups and onboarding.
  • Professionally interacts with high level executives.
  • Consistently handles confidential or business-sensitive information.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactivelyidentifies and resolves scheduling conflicts.

Education and Experience:

  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality.


AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

This job was expired