Jobs in America

Receptionist - Office Assistant

America
FULL TIME

January 7, 2024 marked the release of the job opportunity for the Receptionist - Office Assistant role, which will no longer be open after April 6, 2024. Although the job opportunity is based in America, the employer is open to considering candidates from other areas if they meet the necessary requirements. full time work can provide a way to build your portfolio and showcase your work to potential clients or employers. Since the salary is not exposed by the employer, you may have a chance to negotiate it.

Overview: The Receptionist / HR Assistant is responsible for general office support with a variety of clerical activities and related tasks. The Receptionist / HR Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Responsibilities: Key Responsibilities:

  • Greets and directs visitors to the Company
  • Answers telephone and directs the caller to the appropriate employee; transfers caller to an employee's voice mailbox when the employee is unavailable
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
  • Takes and retrieves messages for various personnel
  • Receives, sorts and forwards incoming mail.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, USPS mail, etc.)
  • Responsible of ordering, receiving, stocking and distribution of office supplies
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.
  • Maintain staffing telephone and email directory
  • Assist the HR team with administrative tasks and strategic projects
  • Schedule office maintenance
  • Help coordinate office staffevents, including monthly birthdays celebration
  • Coordinating reservations via Express Travel
  • Prepare PPE for new hires
  • Order business cards for new hires, prepare office supplies and everything else needed for new office employees.
  • Monitor subcontract compliance and MSA Service Agreements
  • Maintain job list and project whiteboard
  • Order insurance certificates
  • Order tax exempt paperwork
  • Miscellaneous duties as assigned

Qualifications:
  • Must be bilingual English & Spanish
  • Customer services oriented
  • One year of administrative experience
Qualifications: Qualifications:
  • Must be bilingual English & Spanish
  • Customer services oriented
  • One year of administrative experience

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MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Make sure you've read the job posting thoroughly and have all the necessary qualifications before applying. Please only submit your application if you are certain that you can fulfill the responsibilities and expectations of this job posting. We want to ensure that this job is a good fit for you before you commit to submitting an application. Recruiters want to see candidates who are careful and accurate in their job applications, not those who rush to submit their work.