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Asst Director, Records and Enrollment Services

Posted: December 1, 2023 Expired: February 15, 2024
Arizona
FULL TIME
High School

If you enjoy the challenge of working in a student-focused environment, this may be the position for you. This role plans, organizes, and directs the day-to-day operations of the Academic Enterprise Enrollment Services team at the ASU California Center location in Los Angeles. It handles the responsibilities of hiring, training, supervision and allocation of work assignments for staff and plans for and ensures the efficient delivery of student support services related to registration, financial aid, veterans benefits, and international student services. This position works collaboratively with key enrollment departments, including: Financial Aid and Scholarship Services, Admission Services, University Registrar Services, Pat Tillman Veterans Center, and International Students and Scholars Center. This is a very socially focused environment, requiring a "how can I help the team?" attitude with lots of attention spent on building and maintaining relationships, along with the opportunity to build services from the ground up. The right person for this position is a champion of higher education who would enjoy supporting students, parents, staff and other ASU departments; and has experience in higher education and supervising teams.

Arizona State University offers a comprehensive benefits package that includes valuable
employee benefits to enhance the total compensation of its staff. This package includes:

  • Tuition Reduction Program for staff members, their spouses, and dependents.
  • Low-cost health, dental, vision, and life insurance benefits.
  • Retirement program designed to promote long-term savings and provide income upon retirement.
  • Paid time for volunteer and professional development.
  • Wellness program for preventative health education and screenings.
  • Disability and leave program for income protection.
  • Employee assistance for free and confidential behavioral health services.

Job Family

Generic

Department Name

Office of Univ Provost Tempe

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$67,000-$78,000 per year; DOE

Close Date

06-December-2023

Category

03

Essential Duties

  • Supervises staff of Integrated Services at the ASU California Center location, which includes selection, training, performance, evaluation, discipline, schedule development, and work prioritization of all staff.
  • Directs and assists team which provides general information and conveys university policies and procedures to students, staff, faculty, and the general public in person, by telephone, and by email; and completes applicable processing for student support services related to registrar, financial aid, veterans benefits, and international students focus areas.
  • Coordinates office activities, focusing on providing the highest level of customer service to the university and its constituents.
  • Serves as or assigns responsibility to team member to act as focal point for military affiliated student support, including primary function of serving as location's VA School Certifying Official
  • Serves as or assigns responsibility to team members to act as location's Designated School Official (DSO) for international students which requires DSO to be U.S citizen or lawful permanent resident, per federal requirements.
  • Responds verbally or in writing to non-routine inquiries, complaints, or problems and makes necessary adjustments.
  • Develops, maintains, interprets, and implements departmental policies, procedures, and methods.
  • Coordinates and facilitates ongoing training opportunities for staff.
  • Prepares or coordinates preparation of financial and administrative reports; analyzes and interprets statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
  • Initiates and coordinates complex projects with other enrollment service areas and with other departments on the various ASU campuses, as needed.
  • Oversees and participates in planning, developing and administering department staffing and operations budgets as needed.
  • Conducts and assists with the development of long- and short-range goals, along with development of objectives and activities based on department and enrollment goals.
  • Represents the department and serves on various department and university committees.
  • Serves as representative of the University at state, regional and national organizations, boards, councils, and committees, as assigned.
  • Acts as liaison with the community, students, faculty, and staff in facilitating university programs.
  • Assists with overseeing the design, development, coordination, and evaluation of departmental programs and projects.
  • Resolves problems and issues affecting the department and oversees measures to improve the effectiveness and efficiency of the department.
  • Participates in division-wide activities that establish engagement connections between employees and their work.
  • Assists AEE staff at prospective and current student events, visits and activities.
  • Provides enrollment support and host or participate in events, activities or meetings in ASU California Center Broadway and ASU California Center Grand.
  • Promotes division core values.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND six (6) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Ten (10) years of related administrative experience, which includes three (3) years of supervisory experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience working in higher education, especially with registration/records, financial aid, veterans benefits certification, and/or international student services.
  • Demonstrated knowledge of principles, practices and procedures utilized in university registrar offices for developing, updating and maintaining students' registration and academic records.
  • Demonstrated knowledge of government, donor and/or institutional rules, regulations, guidelines and procedures for awarding of financial aid.
  • Demonstrated knowledge of principles, practices and procedures of maintaining VA compliance in enrollment certification.
  • Demonstrated knowledge of the principles and practices of immigration regulations requirements and resources for international students in higher education, in order to be the location's Designated School Official (DSO).
  • Must be a U.S. citizen or lawful permanent resident for certification as DSO, per federal requirements.
  • Demonstrated knowledge of Family Educational Rights and Privacy (FERPA) requirements.
  • Demonstrated knowledge of university-level policies and procedures, with ASU knowledge preferred.
  • Demonstrated knowledge of supervisory practices and procedures.
  • Experience making complex or complicated decisions based on policies, procedures and objective evidence.
  • Evidence of effective communication skills.
  • Experience with providing and promoting high quality customer service. Experience fostering a positive team environment.
  • Experience in working with diverse populations in higher education.

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
  • Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate to perform essential functions.

Department Statement

University Registrar Services develops and maintains registration and academic records for the university, consistently applying a commitment to accuracy, integrity, and confidentiality. Our primary goal is to promote quality by exceeding the expectations of our customers, as we assist students, prospective students, parents, alumni, faculty, staff, and the community. Through an array of diversified functions, innovative technology, and focused data reporting, University Registrar Services actively supports the colleges/schools in the advancement of the University's goals for service, teaching, retention, and graduation. ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leaves program (vacation, sick, and family); paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant to view ASU President Crow's video on what ASU has to offer employees.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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