Initial Posting Date: 11/27/2023 Application Deadline: 12/11/2023 Agency: Legislative Assembly Salary Range: $3,507 - $5,261 Position Type: Employee Position Title: Legislative Assistant 2 Job Description:
- Effective 12/01/2023 and payable after 01/01/2024, this position will receive a 6.5% cost of living adjustment salary increase. This increase is not reflected in the salary posted on this announcement.
_________________________________________________________________________ Representative Pam Marsh, Oregon House District 5, is seeking a Legislative Assistant 2 (LA2) for the 2024 Legislative Session. This is a full-time, limited duration position starting in mid-January 2024 through the end of the short session in early March. This LA2 position is primarily an office management role requiring a full-time presence at the Capitol during the legislative session Monday through Thursday, and optional remote work on Friday. Candidates must have excellent customer service skills, and the ability to work independently and to multi-task in a fast-paced environment. We are seeking an individual who possesses a strong team spirit and who is enthusiastic about Rep Marsh’s policy priorities. About Representative Pam Marsh and House District 5: Elected in 2016, Rep Marsh is now serving her fourth term as a state legislator, representing Southern Jackson County, including Ashland, Talent, Phoenix, part of Medford and several surrounding rural communities. In recent years, District 5 has been experiencing extraordinary challenges that require creative, forward-thinking, and diplomatic policy solutions, including severe drought, recovery from the loss of 2,500 homes in the 2020 Almeda fire, the proliferation of illegal cannabis, underdeveloped communication technologies in rural areas, and a dire housing shortage. Rep Marsh serves as Chair of the House Committee on Climate, Energy and Environment, shepherding policies to promote energy efficiency and affordability, environmental justice, climate resilience and resource conservation. She is a champion of innovative housing solutions and has passed pragmatic legislation to help address the state’s housing crisis. As a leader in telecommunications policy, Rep Marsh has sponsored and authored bills to address broadband infrastructure challenges and set Oregon’s course for broadband expansion. She previously served as Vice-Chair of the House Special Committee on Wildfire Recovery and continues to pursue support for fire-impacted communities statewide and to advocate for policies and funding that will help reduce risk and improve response to smoke and fire. Rep Marsh also currently serves as a member of the House Committee on Agriculture, Natural Resources, Land Use and Water and the House Committee on Revenue. Job Description: This LA2 position will serve as the primary point of contact/office manager in Rep Marsh’s Capitol office, supporting office administration and priority bills throughout the session. This role requires a full time, in-person presence in Salem and will include:
- Daily office administration and management
- Interfacing with the public, greeting visitors
- Meeting with lobbyists, stakeholders and constituents
- Providing prompt responses to constituent questions and concerns
- Managing Rep Marsh’s daily schedule and appointments
- Screening and routing phone calls; reading and sorting mail
- Contributing to outreach and communications
- Conducting research on policy issues
- Tracking legislation
- Watching and reporting on hearings and committee meetings
Required skills and abilities:
- Exceptional customer service skills/experience – friendly, diplomatic and respectful communication
- Excellent writing skills
- Ability to stay focused, work independently, manage workflow and exercise sound discretion in a fast-paced and fluid environment
- Ability to quickly learn new programs, communication platforms, processes, and procedures
- Strong organizational skills and keen attention to detail
- Adept at Microsoft applications including Word and Excel
- Enthusiasm for collaborative work
Other desirable qualities:
- Prior experience in the legislature
- Administrative and scheduling experience
- Education or experience in Rep Marsh’s priority policy areas (energy, environment, housing, wildfire recovery, broadband)
- Basic graphic design/desktop publishing skills
- Experience hosting Zoom meetings
- Fluency in Spanish language
- Familiarity with House District 5
To view the position description in its entirety, please click here.HOW TO QUALIFY: Your application must demonstrate: Bachelor’s degree and three (3) to five (5) years of related experience.
- An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
Attach your current cover letter and resume. Applications submitted without both documents may not be considered. TO APPLY: IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume. CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply"
, update your employee profile to reflect your Education, Skills, and Job History (including your current job). Attach your current cover letter and resume. Applications submitted without both documents may not be considered. Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply. This announcement closes at 11:59 PM on the close date listed. SPECIAL INFORMATION:
- Over the next two years, the Capitol Building will be undergoing extensive renovation and construction projects which may limit accessibility to employees. This will require Legislative employees to work both from home and within the building as the construction project dictates. While working from home, personal, stable and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home, to report to the Capitol or an offsite building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building under short notice. The Capitol building is located at 900 Court Street NE, Salem, OR 97301.
- Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources . Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
- The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically be subject to a mandatory employee contribution to PERS.
- The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
- An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
- Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
- If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at [email protected] or (503) 986-1373.
- The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.