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Administrative Assistant to the Deans (OASS) 73845

High School

The Administrative Assistant to the Deans (OASS) 73845 job listing was made available on March 6, 2024, and it will no longer be accessible after May 25, 2024. full time work can be a good way to explore different types of work without committing long-term. The position currently available is based in Bemidji, but the company is willing to consider applications from outside the area if the candidates meet the necessary qualifications. To apply for this job, you must have completed High School as a minimum qualification. Since the employer does not reveal the salary, you can negotiate it with them during the hiring process.

Bemidji State University

invites applications for the position of:

Administrative Assistant

to the Dean


CLASSIFICATION: Office and Administrative Specialist - Senior (PCN 00138760)

OPENING DATE: February 12, 2024

INTERNAL BID DEADLINE: Tuesday, February 20, 2024, at 4:30 p.m.

CLOSING DATE: Tuesday, March 5, 2024, at 11:59 p.m.

POSITION LOCATION: Bemidji State University Campus

JOB TYPE / SCHEDULE: Unlimited Full-time; Monday – Friday 8:00 a.m. – 4:30 p.m.

PAY / SALARY RANGE: Depends on Qualifications; current pay range is $20.96 - $28.37 per hour

BEMIDJI STATE UNIVERSITY (BSU) invites qualified applicants to join our team as an Administrative

Assistant to the Dean. BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision,

the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and

validated. Centered between the three largest Tribal nations in Minnesota – Leech Lake, Red Lake and White

Earth – BSU also prioritizes increasing engagement with American Indian communities to become a destination


Enrolling more than 5,000 students, BSU offers more than 70 undergraduate majors and nine graduate degrees

encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system

of colleges and universities and has a faculty and staff of more than 550. BSU’s Shared Fundamental Values

include civic engagement and leadership, international and multicultural understanding, belief in the power of

the liberal arts, and environmental stewardship. BSU is located amid the lakes and forests of northern

Minnesota and occupies a wooded campus along the shore of Lake Bemidji. BSU balances rigorous academia

with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding

north woods allows easy access to an assortment of recreation.

The Administrative Assistant provides clerical, administrative, and planning assistance to the dean; and

manages office operations of the Deans’ Suite in partnership with other College support personnel and in

liaison with Academic Affairs. The person in this position manages office operations following

appropriate policies and procedures to support the chairs, directors, faculty, staff, students, and visitors of

BSU and assists in the coordination of school programs to reach strategic goals.

Responsibilities of the Administrative Assistant to the Dean include:

  • Providing administrative support for all Schools within the College. Assisting the Dean in keeping
faculty and staff informed and involving them in the governance process so that the mission and

strategic direction of the university is understood and met. Preparing, entering, and monitoring faculty

workload assignments in Faculty Workload Management, consulting closely with school chairs and

Dean. Providing lead direction to other administrative assistants within the School and associated

divisions. Maintaining the Dean’s calendar. Working closely and as a team with other Deans’

Administrative Assistants to provide consistent workflows and processes with all Schools and Deans to

support collaboration throughout the Academic departments/Affairs.

Percentage of time: 40%

  • Assisting in the retention, evaluation, and promotion of University faculty to enable Deans to meet all
collective bargaining deadlines. This would include initiating and monitoring the timely collection of

professional development and evaluation plans, faculty progress reports, promotion and tenure

documents, sabbatical applications and all other personnel documents. Upkeeping of faculty rosters on

rotation and rank. Proofreading all documents and submissions and routing them to the appropriate


Percentage of time: 20%

  • Assisting the Deans in responding to special interests and concerns of students so that their academic
and personal development needs are met; administering college office so that Deans are accessible, and

that students, faculty, staff, and off-campus visitors and callers are well served, and a high-quality

university is maintained.

Percentage of time: 10%

  • Hiring, training and providing work direction to office student employees to assist faculty and office
operations. Cautioning them on and monitoring confidentiality of materials and work assignments,

maintaining College office student employees’ timesheets and signing and submitting them by the due


Percentage of time: 10%

  • Assisting in the recruitment and selection of college faculty so that vacancies are filled with deliberate
speed and high-quality faculty membership is maintained. Supporting and coordinating the interview

process with search advisory committees and human resources; providing search advisory committees

with appropriate forms and paperwork for candidates; and assisting in organizing itineraries for finalists.

Setting up PO in Marketplace to assist with reimbursements if needed, collecting forms for Dean,

CV/Resumes, Transcripts and initiates previous employment form if needed.

Percentage of time: 10%

  • Assisting the Dean to assign use of college facilities by the university and community. Performing other
duties as assigned.

Percent of Time: 10%

Minimum qualifications for this position include:

  • Three (3) years of related experience in a professional office setting.
  • Customer service skills sufficient to provide prompt and accurate information to customers on the
phone, in person, in writing, and online and to provide general and specialized office support (this

requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to

organize ideas logically).

  • Experience maintaining calendars and utilizing video conferencing platforms (Zoom, Skype, Teams,
  • Knowledge and experience with database management and standard computer software
programs for word processing, spreadsheets, and databases sufficient to create, modify, protect,

and manage them (e.g. Microsoft Word, Excel, PowerPoint and Access).

  • Communication skills sufficient to write, prepare and edit reports, correspondence, procedures,

presentations and other documents using proper business grammar, spelling and punctuation with

excellent attention to detail and accuracy.

  • Bookkeeping and math skills sufficient to maintain and monitor multiple budgets and grants, analyze
various line items, and notify the dean of any discrepancies.
  • Leadwork experience and ability sufficient to manage an office, and plan, organize, administer, and
direct the work of other employees.

Preferred qualifications include:

  • Knowledgeand experience working with collective bargaining agreements.
  • A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

To facilitate the review, assessment, and evaluation process, please ensure that your application and/or

resume clearly demonstrate fulfillment of these required and preferred qualifications.

Other considerations:

  • All applicants must be able to lawfully accept employment in the United States at the time of an offer of
  • Employment for this position is covered by the collective bargaining agreement for the American
Federation of State, County & Municipal Employees (AFSCME) bargaining unit, which can be

  • In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety
Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall

be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria

When looking for jobs online, it's important to remember some crucial factors to avoid wasting your time and effort on scams. Be wary of job postings that require you to purchase equipment or supplies to get started. Before applying for any job, take the time to research the company to ensure that it's a genuine and trustworthy organization. Keep track of the job postings you apply to and any personal information you share with potential employers for future reference. Use caution when applying for jobs posted on social media or other non-traditional job sites. It is important to reach out to the organization directly to verify that the job is real and that they are currently hiring. Be suspicious of job postings that use unprofessional communication methods for conducting interviews. If an employer requires you to pay for a job application, it is likely a scam. Exercise caution if a job posting asks you to use your personal bank account for any reason.

and consent to motor vehicle records check annually.

  • BSU and NTC are tobacco free workplaces (see policy).


Apply for Vacancy Posting 73845, on the Minnesota Management and Budget (MMB) website:

If you are unable to apply online, please contact the job information line at 651.259.3637.

Internal Bid Process – Open for Bids from eligible AFSCME members from 2/12 – 2/20/2024. Any current

employee interested in this position and eligible to bid should submit a Bid Application by 4:30 p.m. on

Tuesday, February 20, 2024, to Mary Miller in the HR office at [email protected]. The bid form

may also be found on the Human Resources website.

Inquiries about the position:

Dr. MaryTheresa Seig, Dean of the College of Arts, Education and Humanities • Academic Affairs

Email: [email protected]

If you have general questions about this posting or submitting an application or bid, contact Mary Miller at

[email protected].

All employees must comply with department and institution procedures and policies, MinnState policies and

procedures, as well as local, state, and federal laws, regulations, guidelines and business and industry standards.

This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It

is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees

under his/her supervision. The use of a particular expression or illustration describing duties shall not be held

to exclude other duties not mentioned that are of similar level of difficulty.



Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a

thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of

activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-

knit community of good neighbors and engaged citizens who always come out to cheer for the Beavers. While

the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a

diverse population of more than 15,000 people, it serves a regional population of more than 100,000.

Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji

State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city

parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while

national chains can be found in and around the Bemidji area, including an uptown selection of department stores

and restaurants. students at Bemidji State University have the opportunity to experience a dynamic local culture

and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous

statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.

The thriving downtown community presents ample opportunities for engagement off-campus. Among other

things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic

Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music

performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as

the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The

Minnesota Finlandia bring the community together.

For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and

community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of

navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles

north of campus — offers downhill skiing and BSU-sponsored student transportation in the winter months.

Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.

For further information About BSU visit our website at:

Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional

center of enterprise" at Bemidji 2.0

Other Resources:

  • Visit Bemidji –
  • 218 Relocate / Greater Bemidji –
  • Bemidji Area Chamber of Commerce –

  • Explore Minnesota –

Statement of Notice

Bemidji State University prohibits discrimination and sexual violence of any kind. Contact the Title IX

Coordinator if you have concerns regarding discrimination and/or sexual violence. Per Minnesota State System

Procedure 1B.3.1, all universities and colleges must provide contact information of their Title IX Coordinator.

Megan Zothman, Campus Human Resources Officer & Title IX Coordinator

Email: [email protected] or [email protected]

Phone: (218) 755-2502

1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601

Bemidji State University is an Affirmative Action Equal Opportunity Employer and Educator. This document is

available in alternative formats to individuals with disabilities. Consumers with hearing or speech disabilities

may contact us via their preferred Telecommunications Relay Service.

After carefully examining this job vacancy, it's time to decide whether to apply. Have you read it thoroughly? We encourage individuals who have carefully evaluated this job posting and feel that they are the right fit to apply. A well-crafted and thorough job application can demonstrate your value as a potential employee. If you are unsure about any aspect of this job posting, please don't hesitate to ask for clarification. Nonetheless, there are other job vacancies on that might be a better fit for your career goals and aspirations.