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Training ProgramManager

Bethesda
FULL TIME

Full time work offers a different kind of work experience - is that something you're looking for? The employer is seeking a candidate for a job located in Bethesda, but may also be open to remote work for the right candidate. Negotiating the salary with the employer is an option since the salary is not included in the initial job offer. March 6, 2024 is when the job offer for the Training ProgramManager position became available, and it will expire on June 4, 2024.

Overview: Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle
is seeking a Training ProgramManager to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Child Health and Human Development (NICHD) located in Bethesda, MD.
Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives
Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the Eunice Kennedy Shriver National Institute of Child Health and Human Development. The primary objective is to provide services and deliverables through performance of support services.
Deliverables:
  • Work products and documents related to the development and coordination of a comprehensive training program/ experience for trainees at all levels; conduct evaluations of the effectiveness of the training and educational programs within the intramural program. - Ad-Hoc
  • Work products and documents related to formulating, compiling and analyzing statistics on recruitment activities and data; analyze trends, program accomplishments, potential problem areas and resource needs. - Ad-Hoc
  • Work products and documents related to planning and maintaining a database that records and tracks all current and past persons affiliated with the intramural research and training programs; complete and file periodic and ad hoc reports on an and all matters and issues pertaining to the training and educational experience of the intramural program. - Ad-Hoc
  • Work products and documents related to developing and coordinating curricular standards and program content descriptions; develop and monitor training curricula; plan and coordinate the scientific orientation of trainees. - Ad-Hoc
  • Work products and documents related to monitoring and evaluating mentoring activity; track performance reviews for all trainees; develop criteria to be included in those re- views; work with mentors to establish individualized plans; perform exit interviews and track long-term career paths of trainees. - Ad-Hoc
  • Work products and documents related to serving as a source of career advice for trainees; direct fellows to opportunities in support of their educational advancement; serve as NICHD representative with national and international professional organizations. - Ad-Hoc
  • Work products and documents related to provide representation at scientific meetings and seminars; determine needs and to keep abreast of ongoing research initiatives for the purpose of identifying key areas for targeted fellow recruitment. - Ad-Hoc
Work Details:
  • Organize and carry out the recruitment, selection, hiring and evaluation tracking of academic progress for postdoctoral program, graduate and summer internship program and ensure all requirement are met; assist in the of recruitment of outside referrals and maintain the database 1
  • Develop educational materials to assist students throughout their training programs. 2
  • Work with staff to provide support for oversight and review of the fellowship program. 3
  • Work with staff on planning, organizing and executing meetings, conferences and teleconferences. 4
  • Prepare correspondence, reports and other written material 5
  • Provide Technical knowledge and support in developing and evaluating the fellowship program, establishing process and procedures and maintaining files.
  • Create and maintain a working database for various recruitment activities.
  • Prepare program brochures, websites, applications, orientation documents and regulatory submissions.
  • Ensure appropriate documentation and orientation for visiting students, resident and fellows rotating as trainees at NIH.
  • Maintain files of Fellows’ progress on research milestones and meetings with mentoring committees.
  • Prepare and process all documents required for initiation of employment and clinical activities for new program trainees and trainees rotating to the program from other institutes and/or outside institutions.
  • Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.
  • Receive, review and enter applications into the database,; record pertinent applicant information; set up applicant files; prepare official correspondence to applicants and universities; prepare notification letters to applicants.
  • Prepare documents for summer program orientation sessions and work with staff to create and edit program information, including pamphlets, website postings and applications.
  • Produces various detailed reports for use by upper management.
  • Review, research, and announce on NIH policies and procedures.
  • Analyze and present selected program data to Branch and Center management staff.
  • Evaluate, develop, and implement the fellowship program, including the maintenance of files and documents; assess process and procedures and recommend improvements where needed.
  • Work with Program staff on every aspect of the training program; clinical research training for fellows and the related clinical activities dependent on the training program
  • Establish and maintain a database of all Intramural Research Training Fellowship Awards to promising investigators.
  • Coordinate revisions, updates and changes to ITS’s Intranet site and Website.
  • Perform analysis of existing program databases; plan modifications of such databases; analyzeand present selected program data to program staff and teaching faculty
  • Research resources, services, policies and regulations and inform the staff and fellows about all changes in policies and procedures impacting fellowship training and education within the specialty.
  • Analyze, develops and implements new recruiting processes and a variety of training programs.
  • Prepare promotional materials for meeting exhibits and presentations, special events and other events.
  • Organize, create and update content on OE fellowship Web pages.
  • Work with staff on advertising for fellows by posting on the Institute website, LinkedIn and Twitter
  • Produce and disseminate program recruiting information.
  • Prepare promotional materials for meeting exhibits and presentations, special and other events.
  • Develops and implements new recruiting processes.
  • Same as Functional Responsibility above - 'Analyze, develops and implements new recruiting processes and a variety of training programs.'
  • Evaluates the effectiveness of the program to ensure it is meeting the organization's overall objectives.
  • Maintain program statistics monitoring.
  • Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.
  • Keep track of and summer students after leaving program to capture their career progression.
  • Maintain student academic tracking system to track student progress within the program; track student semester university course work, committee meetings, publications and achievements, and preliminary examinations.
  • Work with staff to collect data and provide summaries for use by fellows, student interns and senior level staff in making decisions for analysis or for other executive use.
  • Ensure that affiliate institutions make required changes in policies and procedures to remain in compliance with training program’s regulations and its educational goals and objectives.
  • Promotes fellowship program to educational institutions, universities and candidates.
  • Manage interactions with outside institutions where the residents or fellows receive additional clinical training and, reciprocally, that supply fellows to the RFP for research-focused training.
  • Answer questions from outside organizations which impact on continued accreditation and recruitment of fellows to the NIH; prioritize responses to communications.
  • Assist in the preparation of programs sponsored by the Office to assist potential and future individuals who are interested in pursuing a biomedical career.
  • Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures.
  • Coordinate with the NIH program office during recruiting and selection of program applicants.
  • Identify relevant career fairs at academic institutions, professional conferences, and other venues for staff to attend, serving as primary point of contact between the Institute and representative at school or other venue, and coordinating delivery of promotional materials and traveling exhibit to these events.
  • Conducts meetings and trains staff on various aspects of the fellowship program.
  • Organize and support all fellowship program meetings, faculty meetings related to the Fellowship and Scholars programs.
  • Write, edit and prepare all orientation materials for distribution; ensure that each incoming trainee has met all requirements to begin clinical and educational activities within the fellowship program.
  • Educate trainees about further opportunities available to them at NIH and elsewhere.
  • Assemble material for workshops, retreats and courses.
  • Work with staff to facilitate, coordinate and attend regularly occurring training events.
  • Coordinate meetings with directors, NIH mentors, and university graduate guidance committees; arrange video and teleconferences between NIH institutions and universities.
  • Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.
  • Write, edit and prepare for distribution all orientation materials.
  • Manage the program advertising scheduling in coordination with academic calendars for partnership universities and for each individual student during progression through their curricula.
  • Manage educational activities; schedule and invite speakers for resident/fellow teaching conferences, including speakers from outside the NICHD and NIH internal speakers; negotiate the speaker schedule and provide advice on program content.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education

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Bachelor's
Additional Qualifications:

Certifications & Licenses
  • Ph.D. in Biomedical Science field or related fields is preferred.
Field of Study
  • Biology
  • Miscellaneous Biology
Software
  • Microsoft Suite
Skills
  • Excellent analytical, organizational and time management skills.
  • Strong communications skills, both oral and written.

Disclaimer:
The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: [email protected]

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