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Development Coordinator

Posted: February 19, 2024 Expired: May 19, 2024
Boston
FULL TIME
Bachelor Degree 2 Year

Job Summary

The Development Coordinator works in partnership with and provides administrative support to a Senior Director of Development and a Director of Development, frontline fundraisers who are charged with planning and executing prospect strategy, cultivating prospects, stewarding donors, and soliciting gifts for Harvard Kennedy School (HKS).

Working independently and as part of a team in a dynamic, fast-paced environment, the Development Coordinator is responsible for day-to-day administrative duties, such as calendaring, travel arrangement, drafting and proofreading prospect correspondence and briefings, report generation, database maintenance, and assisting with projects related to assigned HKS research centers and regional-based fundraising portfolios.

The Development Coordinator will also coordinate department-wide center resources, workflows and strategies, in addition to providing customer service to Alumni Relations and Resource Development staff members, the HKS Dean’s Office, HKS faculty, staff, and research centers, and external clients, such as donors and/or alumni.

The Harvard Kennedy School (HKS)’s Alumni Affairs and Resource Development is a dedicated team of 37 supporting the School’s advancement activity through front-line fundraising, alumni and volunteer engagement, and community building. Our work directly supports the HKS mission to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our team to deliver the strongest possible results and to make AARD a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation, open communication and effective information sharing in our daily interactions and our work.

Position Description

  • Schedules prospect meetings/appointments. Coordinates travel arrangements including international travel for supervisors and others as required. Drafts accurately detailed itineraries.
  • Compiles and prepares meeting/appointment and solicitation materials. Researches and prepares background information, drafts strategy briefings, correspondence, and/or other communications.
  • Facilitates program activities and logistics for HKS research center meetings, including scheduling, recruiting speakers, compiling agendas, presentations, and/or other materials, tracking participation, and drafting high level strategy briefings for the Dean and other key meeting participants. Participates in meeting calls and drafts all follow-up notes and debriefs.
  • Manages prospect activities in both portfolios, tracking strategies and moves and ensuring that assignments are up to date and all activities are properly documented in the database.
  • Follows up on requests to review gift terms and other gift related questions as needed.
  • Research prospects and program information; routine data pulls, reporting, and providing data analysis as needed using Advance, QlikView, MS Word, and/or Excel.
  • As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. This may include working on fundraising project planning efforts, development committee meetings or events, and drafting reports and presentations.

The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.


Basic Qualifications

2+ years of related administrative support experience.

Additional Qualifications and Skills

  • Excellent organizational skills required. Capable of managing assignments from multiple sources at once; efficient, detail oriented, and able to meet project deadlines.
  • Must be highly organized, collaborative, focused, adaptable, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.
  • Ability to maintain confidentiality and possess a strong commitment to customer service.
  • Strong interest in higher education and a working knowledge of national and global issues is required.
  • Efficient manager of time and schedules.
  • Comfort around higher management.
  • Work experience in a development office, academia, business, government, or non-profit environment strongly preferred.
  • Must possess strong time management, diplomacy, and excellent attention to detail.
  • Prior experience with complex calendar, expense, and travel itinerary management.
  • Strong knowledge of MS Office and ability to learn new software quickly.
  • Ability to be a resourceful and confident critical thinker who can anticipate work and adapt proactively and decisively within a busy office with competing demands.
  • Exceptional written and verbal communication skills.
  • Be comfortable interfacing with senior University leaders and high-capacity donors with collegiality and discretion.
  • Demonstrated ability to manage highly confidential information.
  • Ability to work occasional nights and weekends.
  • Bachelor’s Degree preferred.

Additional Information

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-personon campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $59,027 - $93,064
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

-

Salary Grade

054

Department

Alumni Relations & Resource Development

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-NM1
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