Jobs in America

Assistant to the Executive Director

California
FULL TIME

The employer's lack of disclosure of salary means that you can negotiate based on the company's commitment to employee mentorship and coaching. full time work can be a good way to supplement your income or explore new work opportunities. The Assistant to the Executive Director job opportunity was announced on February 26, 2024, and it will expire on May 26, 2024. While the employer prefers candidates who are local to California, they are open to receiving applications from candidates who live elsewhere, as long as they can demonstrate that they meet the job requirements.

Humans of San Quentin is a humanitarian non-profit sharing the lives of people inside prison with the outside world. Our mission is to collect real stories shared by people incarcerated to bring awareness and build connections. The aim is to give voice to the unheard. We aspire to educate and build compassion by sharing the lives of the humans living behind bars.

HoSQ is a collaboration between Diane Kahn, a teacher inside San Quentin and our inside San Quentin team and incarcerated. Together, they share the passion to interview people inside and bring their stories to the outside world.

HoSQ is currently seeking a qualified candidate for an executive assistant role. This is a new position and is ideal for someone who is keen in working in a start-up environment and has patience and ability to manage multiple tasks.

Part-Time Executive Assistant

The candidate will oversee a range of duties that include but are not limited to:

  • Communication: Handling emails - drafting responses, phone calls, and other forms of communication, speaking with people incarcerated on the phone to help share them with a larger audience
  • In office: Assist with editing submissions from people incarcerated, track correspondence with people inside, compose memos, transcribes notes, mail and construct introductory packets for people in and out of prison, update introductory packets, keeps stories current to send to potential writers in google sheets, compile correspondence and reports for the Board of Directors, work closely with people formerly incarcerated
  • Calendar Management: Scheduling meetings and appointments
  • Travel Arrangements: Contact with other prisons in the US and abroad, filling in paperwork for video and interview, making travel arrangements.
  • Speaking Engagement Support: Manage and respond to speaking opportunities, coordinating logistics, assist in presentation material and communication, identify relevant speaking opportunities
  • Inside San Quentin Team Support: Preparing agendas, communicating and coordinating logistics for meetings and events inside San Quentin.
  • Project Coordination: Assisting with the coordination and management of special projects or initiatives led by the director.
  • Event Planning: Assisting with the planning and execution offundraising events, donor meetings, and other nonprofit activities.
  • Interpersonal Skills: Serving as a liaison between the director and other staff members, interns, board members, donors, and external organizations.

Overall, the executive assistant plays a crucial role in supporting the director in their day-to-day activities and helping to ensure smooth operations of the nonprofit.

Skills:

  • Requires writing experience, college credits
  • Knowledge in Google Suites, Slack, Asana, Canva and Airtable or willing to learn.
  • Manages systems to share writers' work.
  • Feels comfortable writing to people currently incarcerated, under the name of HoSQ
  • Excellent communication skills

This Job Is Ideal for Someone Who Is:

  • Highly organized and excellent time management skills.
  • People-oriented -enjoys interacting with people and working on group projects
  • Adaptable/flexible - enjoys doing work that requires frequent shifts in direction and excel in multi-tasking Achievement-oriented -enjoys taking on challenges, even if they might fail
  • Autonomous/Independent - enjoys working with little direction
  • Innovative -prefers working in unconventional ways or on tasks that require creativity

Work Requirements

  • ⭐️ This is a non-exempt, part time job that does not include health benefits.
  • ⭐️20 hours per week - prefer 4 days a week M,T,W & F, flexible daily hours
  • ⭐️ In-person 2165 Francisco Blvd East Suite E, San Rafael, California
  • ⭐️ Lives in the SF Bay Area, California

Compensation

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  • ⭐️Hourly pay $25-30 an hour

To apply

Please send your resume, cover letter and under one minute short video about yourself to [email protected]

Humans of San Quentin is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression. A security background check will be included in the hiring process.

Job Types: Full-time, Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: 20 per week

Schedule:

  • 4 hour shift
  • Day shift
  • Monday to Friday

People with a criminal record are encouraged to apply

Ability to Commute:

  • San Rafael, CA 94901 (Required)

Work Location: In person

To avoid disappointment, read the job posting carefully and only apply for jobs that align with your skills and interests. We want to make sure that all applicants are well-informed and have a clear understanding of the job expectations before applying. In the end, the quality of your job application will be a key factor in determining your success in the hiring process. We are excited to receive applications from individuals who have thoroughly assessed their qualifications and experience for this job.