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Philharmonia Production Coordinator and Librarian

High School

To be eligible for this job, you must have completed High School as a minimum requirement. The employer's non-disclosure of salary means that you can negotiate based on the company's performance-based bonuses and rewards for exceeding customer satisfaction ratings. This position is primarily based in Connecticut, but it's possible that the employer will consider candidates from other locations if they meet the job requirements. The Philharmonia Production Coordinator and Librarian job vacancy was advertised on March 6, 2024, and it will be inaccessible after June 4, 2024. full time work can be a good way to explore different types of work without committing long-term.

Philharmonia Production Coordinator and Librarian School of Music - Philharmonia Office 86811BR

University Job Title

Theater Technician, Music Production

Bargaining Unit

L34 - Local 34 (Yale Union Group)

Time Type

Part time

Duration Type


Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Technical Support

Total # of hours to be worked:


Work Week

Flexible or Non-Standard (for anything other than Standard)

Work Location

Central Campus

Worksite Address

165 Elm Street New Haven, CT 06511

Work Model


Position Focus:

Reporting to the Philharmonia General Manager, this position would assist in coordinating and executing the production and music library functions necessary for the effective operation of all Philharmonia and New Music New Haven (NMNH) rehearsals and concerts. This includes preparing stage plots, arranging for harp and percussion needs, arranging for all equipment needs, supervising the student stage crew, coordinating venue set up, stage changes, tear downs as well as training and supervising student librarians, ordering parts, preparing and distributing parts, and instructing composers about NMNH deadlines and reviewing their parts to ensure MOLA compliance.

Essential Duties

1. Evaluate instrument and equipment needs for each series. Create and update plots for each piece performed. Plan and execute all load-ins, load-outs, stage setups, stage changes, and teardowns. 2. Prepare and execute detailed plans for percussion and harp moves for each series in conjunction with the YSM Percussion and Harp assistants. Confirm all instrument moves with other ensembles and users of venues. 3. Double-check venue holds before each call, noting any limitations on room access. 4. Coordinate student stage crew and create weekly crew schedule. Supervise student stage crew and lead by example by working with crew for all calls. 5. Monitor condition of equipment and make recommendations for repairs. 6. Participate in weekly staff meetings to plan needs for upcoming calls. 7. May serve as a secondary supervisor for rehearsals. 8. Oversee all operations of the orchestra library. 9. Hire, train, schedule and supervise student staff in the preparation of parts for all series. 10. Establish and adhere to a strict schedule of deadlines for the preparation and distribution of parts for all series. 11. Order music for concerts. Schedule and execute the distribution and collection of all music for concert series. Complete rental contracts with publishing houses and abide by copyright regulations. 12. Obtain signed consent forms from publishing houses for all rentals.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high schooleducation; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Excellent organizational skills with ability to meet deadlines successfully.

Required Skill/Ability 2:

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Knowledge of comb and tape binding techniques and demonstrated advanced ability to read music notation.

Required Skill/Ability 3:

Ability to work occasional nights and weekends as dictated by the Philharmonia and NMNH production schedule.

Required Skill/Ability 4:

Knowledge of the Microsoft Office suite, e-mail, and the Internet.

Required Skill/Ability 5:

Ability to coordinate multiple tasks calmly and efficiently while under pressure. Ability to lift and carry objects up to 30 pounds without assistance.

Preferred Education, Experience and Skills:

Bachelor’s degree in arts administration, music, or related area with two or more years of experience in music performance, music librarianship, stage management, concert production or arts administration.

Preferred Licenses or Certifications:

Weekend Hours Required?


Evening Hours Required?


Drug Screen


Health Screening


Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).


Yale University is a tobacco-free campus

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