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Executive Assistant, Enterprise DEI, Inclusive Culture & Experiences

High School 3 Year

To apply for this job, you must have gained 36 months of experience in the same field. Although the position is based in Enterprise, the company is open to accepting applicants from other parts of the country who meet the specified qualifications. Have you considered whether full time work is a good match for your career goals and aspirations? One of the prerequisites for this job is that you have successfully completed High School. The job listing for the Executive Assistant, Enterprise DEI, Inclusive Culture & Experiences position has been available since February 24, 2024, and it will be inaccessible after May 24, 2024. You can negotiate your salary with the employer based on the industry trends and market rates for similar positions.

Executive Assistant, Enterprise DEI, Inclusive Culture & Experiences

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Job ID 10080654 Location New York, New York, United States Business The Walt Disney Company (Corporate) Date posted Feb. 23, 2024 Job Summary: About the Role & Team

Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Executive Assistant position in Enterprise DEI – Diversity, Equity & Inclusion at The Walt Disney Company might be right for you!

This position supports a Vice President and two Directors on the DEI – Inclusive Culture & Experiences team. You would be a part of fast-paced Diversity, Equity & Inclusion team that serves as a center of excellence for the enterprise, leading the development of DEI strategies, partnering with leadership across lines of business and global markets, providing subject matter expertise on relevant inclusion practices, and enhancing our inclusion brand both inside and outside the company. To stay relevant in the marketplace, we strive to have the people and culture that enable us to surprise and delight our guests and audiences today and in the future.

The Inclusive Culture & Experiences team partners with all Disney businesses to create a culture of belonging for everyone. The Vice President and two Directors lead this charge and the team to partner across the business and HR on developing inclusive and equitable processes, practices, and experiences.

What You Will Do

You would be responsible for the day-to-day workings of these leaders. It goes without saying that there will be expense reports, travel planning, hundreds of messages, and endless calendar jockeying, but this job is very much about people and supporting the culture. In addition to understanding your leaders’ business needs inside and out, you’ll need deep knowledge of the workings across the Disney enterprise. As the “face” of your executive within the company your professionalism, judgement calls, discretion and attitude are a reflection of the team, and as such, are a key component to its success.

Every day in this role is different! On any given day you might:

  • Protect the Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests

  • Schedule conference rooms, meetings, and video chats

  • Manage Travel & Entertainment expenses for your team

  • Book Travel for your leader and/or team and build travel itineraries

  • Proactively resolve problems and pitch in to help

  • Coordinate onboarding/offboarding of team members

  • Process and track payments to vendors using SAP

  • Track team time off using Labor Reports in SAP

  • Plan recognition and team events

  • Order supplies and equipment along with other office management duties

  • Manage project tracking and follow-up

  • Prepare reports to be shared with leaders and stakeholders

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  • Compose correspondence on behalf of leader

  • Schedule and host Zoom meetings which could include presentation sharing

  • Manage highly confidential correspondence and information with utmost discretion

  • Work closely with the Executive on activities, projects, meetings, event planning and office logistics

  • Plan large, high-profile events like summits, off-sites and team-building activities

  • Ensure the executive is prepared for meetings and events

  • Coordinate office space

Required Qualifications & Skills
  • A minimum 3 years of experience supporting business executives in large organizations in an administrative role

  • Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel

  • Generally tech savvy and willing to learn new skills

  • Professional and highly discreet while maintaining absolute confidentiality

  • Effective communication skills, including diplomatic and professional handling of telephone and email communications

  • Ability to be pro-active, resourceful, flexible, and responsible

  • Ability to take initiative and anticipate needs

  • Extremely well organized and attentive to detail

Preferred Qualifications
  • Prior experience supporting at the VP level

  • Experience working in a large publicly traded company

  • Ability to build a trusted network with counterparts across the company

  • Previous experience at The Walt Disney Company

Preferred Education
  • Some College coursework completed

The hiring range for this position in New York, NY is $66,600.00 - $89,300.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Carefully reading this job vacancy is crucial. If you have done so, it's time to decide whether to apply. If you are confident that you meet the qualifications and expectations of this job, we encourage you to submit your application. If you have any reservations or doubts about this job posting, please take the time to evaluate them before submitting an application. Recruiters want to see candidates who are careful and accurate in their job applications, not those who rush to submit their work.