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Director of Accounting and Reporting

Posted: February 20, 2024 Expired: May 20, 2024
Grants
FULL TIME
High School

GENERAL PURPOSE AND SCOPE OF POSITION:

The director of accounting and reporting (director) is responsible for preparing and entering transactions into the College’s accounting system, compiling data for the College’s tax submissions, supporting Systems Office (SO) and campus business office staff, and preparing reports for internal and external stakeholders. In addition, the director partners with the assistant controller and SO executive directors to create the audited financial statements and annual reports.

The director must possess a strong attention to detail while maintaining a rigorous commitment to collaboration, process improvement, and support of the College’s mission. MAJOR RESPONSIBILITIES: Capital projects:

  • Create capital project funding and budgets
SO capital assets:
  • Run pending tag reports
  • Register SO capital assets
Leases:
  • Input lease data in system (lease query or Workday)
Tax reporting:
  • Review and consolidate information for 1042-S and 1099 tax reporting
  • Prepare 1098-C tax reporting
  • Consolidate data, create journal entries (JEs), and file monthly tax payments for food/beverage and sales taxes
Routine reporting:
  • Allocate and post rebates by campus and grant
  • Consolidate information for $100,000 transaction report
  • Monitor account balances through routine report analysis and transaction sampling
Grant reporting:
  • Assist Sponsored Programs team and project directors with monitoring related accounts and reporting requests
  • Serve as grant finance designee for SO Awards
    • Compile support and complete/submit sponsored programs fund request (SPFR) to establish a new award and original budget
    • Track and submit award modifications including calculating budget changes, cost and no cost extensions, and personnel changes
    • Calculate, document, and submit payroll costing allocations (PCA) and payroll accounting adjustments (PAA)
    • Calculate, document, and submit JE and accounting adjustments for non-payroll cost transfers
    • Meet regularly with project directors to review award status and expenditures, and assess budget balances compared to remaining scope of work activities and project termination date
    • Coordinate with grant manager on award compliance, reporting, and correspondence with sponsors
    • Review and approve Workday costs transactions, including requisitions, invoices, journal entries, p-card allocations, and travel.
Quarterly financial statements:
  • Run source files in Workday and/or Banner for financial statements
  • Enter manual journals and reversals into Workday
  • Document exceptions for further analysis
Year-end closing:
  • Compile responses from campus data calls and prepare JEs
  • Enter Journals and reversals into Workday
Year-end financial statements:
  • Run source files in Workday and/or Banner for financial statements
  • Request campus management representative letters
  • Review draft financial statements for grammar, spelling, and rounding
Other process improvement initiatives:
  • Participate in process improvement initiatives using agile principles
  • Contribute to team and campus development by actively participating in training sessions and work groups
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. SUPERVISION RECEIVED: Assistant Controller SUPERVISION GIVEN: None EDUCATION AND EXPERIENCE:
  • A Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field is required.
  • Two or more years of experience in accounting, financial analysis, and budgeting are required.
  • CPA and experience working with grants are preferred.
  • Strong interpersonal and team-building skills.
  • Problem-solving and conflict-resolution abilities.
  • Must be able to work under deadlines and manage multiple projects simultaneously.
  • Have a strong foundation in customer service mentality with excellent verbal and written communication skills.
  • Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
  • Excellent documentation skills
  • Collaborative team player
  • Commitment to quality and attention to detail
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
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