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Assistant, Office of Schools

Posted: December 9, 2023 Expired: February 26, 2024
Lead
FULL TIME
2 Year

Position Overview

The Office of Schools is responsible for effective management, operation and achievement of schools and provides leadership to principals, administrators, and teachers to ensure academic excellence for all students.

Divisions/Teams

  • Instructional Superintendents: are responsible for managing (1) the leadership of their assigned schools, (2) the performance of their assigned schools, and (3) the operations of their assigned schools. The core focus of the Instructional Superintendents is to ensure that high-quality instruction is delivered in their schools, by continually assessing the quality of curriculum, instruction, and assessment at the school level.
  • Early Stages: works exclusively with children ages 2 years 8 months through 5 years 10 months and is responsible for meeting the District’s obligation under the Individual with Disabilities Education Act (IDEA) Part B (619) to develop a comprehensive child find system to identify and locate all preschool-age children in the District who have a disability. The core aspects of this work include: (1) a public awareness campaign, (2) citywide developmental screening initiatives, (3) a referral and intake system, (4) the special education evaluation/eligibility process, (5) the transition process from Part C Early Intervention and (6) interagency partnerships with government and nonprofit agencies, (7) data management to determine which children have been identified and are receiving services.
  • Early Childhood Education (ECE): works to support the provision of high-quality early education services that prepare children for kindergarten entry and later school success. Approximately 6,000 children ages three to five attend early childhood classrooms in 78 elementary schools across the district, including several schools that offer Head Start programming.

The Assistant, Office of Schools supports the Instructional Superintendents by resolving parent concerns, providing administrative support, and supporting schools with field trip requests, and preparing correspondence.

The Assistant, Office of Schools will report to the Director, Office of Schools.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.

  • Provides support to Instructional Superintendents and Office of Schools team.
  • Receives telephone calls, visitors, and guests to the office; and responds to and assists in resolving a variety of parent concerns.
  • Builds relationships and liaises with various internal departments to schedule meetings on behalf of the Instructional Superintendents.
  • Sets up webinars and virtual communications.
  • Prepares cluster agendas and items needed for superintendent meetings; and reviews superintendent reports, where applicable, for grammar and structure.
  • Provides monthly checklist of reminders, and manages Instructional Superintendent appointments and calendars when necessary.
  • Tracks all district compliance requirements ensuring that principals are meeting deadlines.
  • Handles and follows up on inquiries and correspondence regarding outstanding actions, procedures, and policies.
  • Supports Instructional Superintendents, Office of Schools’ Team, and schools with field trip submissions and approvals.
  • Reviews, logs, and disseminates mail, faxes, and other correspondences appropriately.
  • Trouble-shoots and develops best-practice routines and processes pertaining to administrative matters.

Qualifications

  • Associate's degree OR one year of experience.
  • Previous exposure to or experience in the education sector a plus.

DCPS Values
  • STUDENTS FIRST: We recognize students as whole children and put their needs first in everything we do.
  • COURAGE: We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
  • EQUITY: We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
  • EXCELLENCE: We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
  • TEAMWORK: We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
  • JOY: We enjoy our collective work and will enthusiastically celebrate our success and each other.

This job was expired