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Payroll and Benefits Specialist


While the job is situated in Madison, it is a remote position that allows you to work from any location that is convenient for you. The employer's non-disclosure of salary means that you can negotiate based on the company's performance-based commission structure. The job vacancy for the Payroll and Benefits Specialist role was posted on March 14, 2024, and it will end on June 12, 2024. Have you thought about whether full time work is a good match for your preferred work location and travel requirements?

Job Summary: This position reports to the Payroll & Benefits Associate Director in the School of Medicine and Public Health (SMPH) and is independently responsible for performing a wide variety of activities in the UW Human Resources System (HRS). These responsibilities include all HRS modules which include payroll, leave accounting and benefits. This position works with departmental supervisors and managers on HRS matters for Faculty, Academic Staff, and Limited appointments (FAASLI), Temporary Employees (TE), unclassified Student assistants (RAs, TAs, PAs), and student hourly appointments. This position is a member of the SMPH Human Resources team and by its nature, the candidate is aware of confidential records and conversations that directly affect the employer-employee relationship. A strong candidate will have:
  • a proven ability to work independently by overseeing multiple projects simultaneously with tight deadlines,
  • strict attention to detail with excellent time management and organizational skills
  • strong communication skills,
  • strong problem-solving skills, and
  • critical and conceptual thinking skills.
Responsibilities: Processes payroll, receives employee payroll changes, and provides routine human resources information to one or more work units in order to ensure timely and accurate payroll transaction processing. Maintains personnel records and assists with work unit operational policy development. Provides accurate, timely, and comprehensive benefit information and counseling to employees to assist audiences in understanding benefits eligibility, selection, and enrollment rules.
  • 5% Prepares, organizes, disseminates, and processes payroll and benefit resources, communications, and materials for one or more work units through various mediums under general supervision
  • 10% Prepares and audits standard work unit payrolls, and completes payroll transactions and changes adhering to established policies and procedures to meet anticipated deadlines
  • 35% Receives, responds to, and resolves employee payroll and benefit questions and problems
  • 30% Counsels new, existing, and terminating employees on payroll and benefit options, timelines, taxes, and deductions
  • 10% Assists employees with the completion of benefit enrollments, changes, and maintenance of employee records according to established policies and procedures
  • 5% Represents unit/program at payroll workshops, informational meetings, and training sessions
  • 5% Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
  • Audit, Run reports bi-weekly to assure employees are paid accurately and timely
  • Monitor work hours for ACA compliance
  • Serve as backup to other Payroll Specialist within SMPH
  • Provide benefit information and updates to individual employees on an ongoing basis
  • Attend training and sessions on UW benefits to keep abreast of the latest changes. Serve as liaison between Department and the office of Human Resources Employee and Benefits Services
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.


Associate's Degree

Qualifications: Required:
  • Knowledge and ability to use word processing, email, and spreadsheets.

  • At least one year of payroll processing and/or benefits administration experience is preferred. Internship and student experience will be considered.
  • Knowledge of and ability to interpret policies and procedures relating to UW System policies and procedures.
  • Knowledge of producing and utilize reports using PeopleSoft software.
  • Proven ability to work independently by overseeing multiple projects simultaneously with tight deadlines.
  • Strict attention to detail with excellent time management and organizational skills.
  • Strong communication skills to provide accurate, timely, and professional responses to internal and external customers.
  • Strong problem-solving skills.
  • Critical and conceptual thinking skills.
Work Schedule:

Typical business hours are Monday - Friday 7:45am - 4:30pm. Schedule can be modified upon hire.

Work Type:

Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:


Salary: Minimum $26.00 HOURLY
Depending on Qualifications
  • The starting salary for a candidate who can fulfill most job responsibilities and only requires general supervision or occasional guidance is between $26.00 and 27.07 per hour.
  • The starting salary for a candidate who can competently perform all job responsibilities independently is between $27.07 and $31.13 per hour.

Actual pay is determined at hire and is based on experience and qualifications. Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

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How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.


Aisha Liebenow
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Payroll and Benefits Spec(HR074)



Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

If you're confident you've read the job posting thoroughly, it's time to take the next step. Please make sure to carefully evaluate if this job aligns with your career goals and aspirations before applying. We welcome applications from individuals who are passionate about this job opportunity and can fulfill the requirements. In the end, it's the accuracy and completeness of your application that will make the difference in the hiring process. Alternatively, if you're looking for a job that allows for more remote work, there are other job vacancies on that offer this option.