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Production Coordinator, Library for the Performing Arts

New York Public Library
New York City
FULL TIMEUSD 50,000 - 65,000 / year
1 Month

This job also requires that you have gained 1 months of experience in the same field. The job vacancy named Production Coordinator, Library for the Performing Arts was announced on December 2, 2023, and it will no longer be accessible after March 1, 2024. Although the job opportunity is based in New York City, the employer is open to considering candidates from other areas if they meet the necessary requirements. New York Public Library offers a range of full time job opportunities, but ensure that the work structure and expectations align with your lifestyle and professional goals before applying. A successful application to this job will result in a salary of USD 50,000 - 65,000 / year.

Production Coordinator, Library for the Performing Arts

Department: Research Libraries

Employment Type: Full Time

Location: Library for the Performing Arts

Reporting To: Nick Karalexis

Compensation: $55,000 - $60,000 / year


The Library for the Performing Arts hosts over 200 public programs in our 200+ seat auditorium, in our flexible spaces, and on the larger Lincoln Center campus, all in service to highlighting its archival holdings and inspiring the next generation of artists and arts lovers. The Production Coordinator supports public programs and events through providing technical and administrative support and coordinating logistics.

We are looking for someone we can count on to:

  • Maintains and updates venue paperwork, technical specification sheets, equipment inventory, and organization of control rooms, production spaces, storage areas, etc.
  • Assists with technical production, including operation of audio/lighting/film/video equipment during events, and the logistical/administrative planning of programs and special events.
  • Communicates with colleagues and performers, clients, vendors and other partners and stakeholders regarding event related needs.
  • The production team's processes, balancing on-your-feet event work with necessary administrative tasks.
  • The role of public programs within the Library's overall services
  • To create and execute events at a world class level with a public library budget
  • Working with coordinators and managers across departments, recommend improvements to logistical workflows
Some expectations for this role are that within:

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1 month, this person will:
  • Complete the onboarding journey both general to NYPL and specific to our team.
  • Learn the nuts and bolts of how to produce programs and events, how to work within our team and with other key colleagues across LPA and NYPL.
3 months, this person will:
  • Jump in and manage all day-of event details and help advance upcoming programs
  • Learn as they go about our processes, library policies, institutional and team goals
6 months and beyond, this person will:
  • Achieve seamless integration with the rest of the team, representing us to other key collaborators across NYPL and beyond
  • Works with internal and external partners, producers and production teams to coordinate production and technical needs of each event or program (audio, visual, lighting)
  • Arranges load-ins and load-outs, production meetings and resource planning
  • Maintains and updates technical specification sheets, venue paperwork, equipment inventory, and organization of audio/video booths, equipment, and storage areas.
  • Operates audio/lighting/film/video equipment during events both online and in person
  • Works closely with AV vendors, both during events and day to day operations
  • Organizes, schedules, and tracks accessibility services for programs, working with captioners, ASL interpreters, etc.
  • Supervises production in, and the technological operation of, LPA's venues in the absence of the Assistant Director
  • Works on various Audio-Visual projects throughout the building, including in Galleries and other spaces
  • Supports the production team by assisting with purchases, invoices, budget-tracking, etc., within the Programming/Production department
Required Education, Experience & Skills

Required Education & Certifications
  • Bachelor's degree in field related to performance or technology, or equivalent experience
Required Experience
  • 4+ years of experience with high-profile events in a fast paced environment, with meticulous attention to detail and superior organizational skills
Required Skills
  • Efficiency with Google Workspace apps, Microsoft Office, on both MacOS and Windows
  • Familiarity with theatre/cinema technology and equipment, including digital and film projection, theatrical lighting, audio systems, mixing live sound, etc
  • Excellent communication skills; enthusiastic, personable, and diplomatic. Skilled at collaborating with individuals from diverse backgrounds
Managerial/Supervisory Responsibilities



Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive
Work Environment
  • Office setting
  • Public library setting
  • Theaters, flexible program spaces, galleries
Physical Duties
  • Limited physical effort is required
  • Light lifting required
  • Lifting/moving up to 40 lbs. Required
  • Must be comfortable working at heights on occasion
Pre-Placement Physical Required?

Union/Non Union

FLSA Status

  • Evenings and weekends, as program/event schedule requires
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

If you've carefully gone through this job opening, the time has come to make a choice. If you are confident in your qualifications and experience, we encourage you to submit your application for this job. If you have any doubts about your ability to fulfill the responsibilities, please take the time to evaluate before submitting an application. Take your time and ensure that your application showcases your skills and qualifications accurately.