Jobs in America

Executive Administrative Assistant

New York
FULL TIME
High School 5 Year

To be considered for this job, it is required that you have completed High School as a minimum requirement. February 25, 2024 marked the beginning of the job opportunity for the Executive Administrative Assistant position, which will be removed on May 25, 2024. This position is based in New York, but the employer is willing to consider remote work arrangements for exceptional candidates who meet the requirements. This job necessitates that you have at least 60 months of experience working in the same field. The employer's non-disclosure of salary means that you can negotiate based on the company's corporate governance and ethical practices. Is full time work something that you're comfortable doing long-term?

JOB DESCRIPTION


Are you a highly skilled strategic thinker who thrives in a fast paced environment with a proven track record of developing strong partnerships that guide impact for leaders and teams? If so, please follow the link and apply to join our team!

As an Executive Administrative Assistant in the Corporate team, you will possess structure, attention to detail, quality focus, high energy, and flexibility to a high-paced organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine will include interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities:

  • Gatekeeper of all contact with the public, clients and staff coming through the executive’s office
  • General office support to include phone coverage, printing, etc
  • Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
  • Work closely with Business Manager on maintaining key documents including organizational charts and background materials. Able to take succinct minutes and replay key takeaway and themes from senior meetings.
  • Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
  • Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
  • Complete expense reports in a timely and accurate fashion
  • Plan and lead events as needed, including coordination for event catering and travel planning and scheduling and logistics for external attendees and guests

Required qualifications, capabilities, and skills:

  • Minimum 5+ years administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
  • Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
  • Exceptional travel planning skills and knowledge
  • Detailed and strong organizational skills
  • Demonstrated ability to plan complex and large events
  • Background in a client facing sales and financial services environment
  • Exceptional interpersonal, presentation and communication skills Fluency in all Microsoft office products
  • Fluency in all Microsoft Office products
  • Experience with travel management systems, such as Amex GBT
  • Experience with travel andexpense systems such as Concur
  • Experience with Zoom teleconferencing

Preferred qualifications, capabilities and skills:

  • Strong depth of JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly

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This role in the office in New York, NY Monday through Friday from 8AM-5PM.

ABOUT US
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, we offer discretionary incentive compensation which may be awarded in recognition of firm performance and individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase is an Equal Opportunity Employer, including Disability/Veterans




ABOUT THE TEAM

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.

It's important to give this job posting a thorough review to make an informed decision. Have you done so? It is important to us that all applicants carefully consider if this job aligns with their career goals and aspirations before applying. We are excited to receive applications from individuals who are passionate about this job opportunity and can fulfill the responsibilities and expectations. It's better to take a little extra time to review your application than to rush and make mistakes.