Jobs in America

Office Assistant

Posted: March 4, 2024 Expired: May 19, 2024
Seattle
FULL TIME
High School

Paula's Choice is Your Right Choice!

Paula's Choice is a leading multinational skincare brand with over 28 years in the industry! Our mission is to empower people around the world with the knowledge and products they need to achieve their own definition of beauty. We're looking for passionate and talented people to join our team as we continue to revolutionize the beauty industry.

Paula's Choice is committed to diversity! Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We hope you agree. If you share our values and our enthusiasm for empowering people to achieve their own definition of beautiful, Paula's Choice could be a wonderful fit for you.

What we offer you*:

  • A robust benefits package including health, vision, dental, retirement and more
  • Flexible spending account, Employee assistance program
  • Fitness perks, meditation app membership, and more
  • Product samples and discounts
  • Generous PTO
  • Most roles are fully remote (roles that are required to be at our Seattle HQ can be found in the details section of this job post)
  • Great location – for roles that are hybrid or fully onsite, we're in the heart of Seattle's beautiful International District
  • Did we mention we're a dog-friendly office?
  • Please note these benefits are only available to full-time Paula's Choice employees.

In addition to our core benefits outlined above, here's some additional reasons you should consider a career at Paula's Choice:

  • We're committed to innovation – we're constantly developing new and innovative products that are based on the latest scientific research.
  • We're customer centric – we believe that our customers deserve the best possible products and services.
  • We're a diverse and inclusive workplace – we value diversity and inclusion in all aspects of our business and have committed to learning along the way. We believe that our employees' unique perspectives and experiences make us a stronger company.
  • We're passionate about making a difference – we believe that beauty is more than just skin deep. We're committed to using our platform to share research, education, and skin positivity.

If you're looking for a career where you can make a real difference, join Paula's Choice today! We're looking for talented and passionate individuals to help us change the world one face at a time.


How you'll have an impact at Paula's Choice*:

The Office Assistant will provide administrative support to various departments within the organization. The ideal candidate will be detail-oriented, have excellent organizational skills, and possess a strong ability to multitask. This role requires someone who is proactive, reliable, and can work independently as well as part of a team.

What a typical day may look like:

  • Greet and assist visitors, ensuring a positive and welcoming experience.
  • Help maintain office cleanliness and tidiness by ensuring common areas are well-maintained.
  • Assist with managing and organizing office supplies, including ordering and restocking as needed.
  • Answer and direct incoming communications and requests in a professional and courteous manner.
  • Perform general clerical duties, including photocopying, scanning, mailing, and filingdocuments.
  • Assist with scheduling and coordinating meetings and appointments.
  • Provide support in managing company databases and organizing electronic and physical files.
  • Assist with basic bookkeeping tasks, such as recording expenses and processing invoices.
  • Contribute to the coordination of company events or meetings, including setting up conference rooms, preparing materials, and arranging catering.
  • Assist with travel arrangements for staff members, including booking flights, accommodations, and transportation.
  • Assist with basic data entry tasks and updating company records as needed.
  • Collaborate with team members to support ad-hoc projects and assignments.
  • Serves as the backup to the Executive Assistant to the CEO and CFO.

The details:

  • Status: Please note this role is a full-time opportunity
  • Location: Seattle, WA Headquarters
  • Hours: Typical business hours, will require some flexibility
  • Physical requirements: Ability to handle long periods of both screen time & sitting
  • Travel requirements: Possible Local Travel

What you'll bring to the table:

  • High school diploma or equivalent.
  • Proven experience in an administrative or office support role is preferred.
  • Proficient in using Microsoft Office software, including word processing, spreadsheet, and presentation applications.
  • Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Demonstrated ability to work independently and collaboratively in a team environment.
  • Flexibility to adapt to changing priorities and work well under pressure.
  • Reliable, punctual, and committed to maintaining a high level of confidentiality.
  • Knowledge of basic bookkeeping principles is a plus (Concur, Adaptive Insights).

Paula's Choice Skincare determines the pay for positions using local, national, and industry-specific survey data. We evaluate external and internal equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living.

For new hires, we strive to make competitive offers allowing the new employee room for future growth. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget. This position is also eligible for participation in the company discretionary bonus plan.

Paula's Choice Skincare is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law.

We are committed to create a workplace that is inclusive of all. Where everyone feels empowered to bring their full authentic self to work. Where embracing cultural differences, accepting others without bias, and antiracism are reflexes, not an initiative.

Please note:

At any time, with or without notice, Paula's Choice reserves the right to add/delete/change the position's requirements.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [email protected]. This email is intended for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.

We take your privacy seriously. For details please see our Privacy Notice.

This job was expired